Department/ Office: UNITED NATIONS OFFICE ON DRUGS AND CRIME
Duty Station: NAIROBI
Deadline: 28 November 2011
Job Opening number: 11-PGM-UN OFFICE ON DRUGS AND CRIME-20968-R-NAIROBI (X)
Org. Setting and Reporting
The position is located in the United Nations Office on Drugs and Crime (UNODC) Regional Office for Eastern Africa (ROEA) in Nairobi, Kenya.
The Programme Management Officer will report to the UNODC Regional Representative for Eastern Africa and work in close cooperation with the Sub-Programme Managers under the Regional Programme for Eastern Africa, as well as with the Eastern Africa, Southern Africa, North Africa and the Middle East Team (ESNAME), Integrated Programme and Oversight Branch (IPB), Division for Operations (DO), United Nations Office on Drugs and Crime headquarters at Vienna.
For more information on UNODC, please visit our website: www.unodc.org.
The incumbent will undertake the following tasks:
• Assist the Representative in coordinating the daily tasks which fall under the Regional Office for Eastern Africa (ROEA) portfolio;
• Monitor and analyse programme/project development and implementation;
• Plan, organize, manage, coordinate and monitor the programme strategies as outlined in the Regional Programme document “Promoting the Rule of Law and Human Security in Eastern Africa, 2009-2012”;
• Participate in the development, implementation and evaluation of programmes/projects under ROEA in line with established policies and procedures, applying quality management standards and a results-based approach;
• Take necessary steps for the recruitment of experts, consultants, extension of contracts and requisition for goods and services;
• Participate in selected tripartite reviews and evaluations of programmes/projects;
• Contribute to resource mobilization activities, proposing programmes/projects requiring additional funding and identifying options;
• Develop and maintain networks and partnerships with national institutions and United Nations development agencies to contribute to increased awareness of the UNODC Regional Programme for Eastern Africa;
• Review and prepare relevant documents and reports;
• Support the programme/project management/administrative aspects of the office and its related activities including timely provision of adequate human resource inputs, equipment and contracts;
• Coordinate/conduct interview panels, evaluate candidates' applications and qualifications, draft substantive recommendations and report for submission to relevant human resources offices, draft terms of reference/job descriptions;
• Provide policy advice on managerial and administrative matters in conformity with United Nations rules and regulations;
• Assist the programme/project managers and other personnel in preparing grant agreements with governments and non-governmental organizations (NGO’s) and monitor their implementation;
• Act as a quality focal point for and assist in the preparation of field office reports, including quarterly, semi annual and annual projects and programmes implementation reports;
• Assist in the preparation and timely submission of reports on financial/administrative matters or on any specific area;
• Supervise the work of the ROEA Finance Associate;
• Act as focal point for ROEA audits;
• Act as ROEA training focal point;
• Review and analyse financial and administrative aspects of the programmes/projects;
• Monitor budgetary management of programmes/projects executed in accordance with United Nations rules and regulations through the preparation of programme/project budgets, mandatory and any other budget revisions as required;
• Prepare budgetary and financial progress reports on a regular basis for internal and external use;
• Advise programmes/projects managers and other personnel on the appropriate procurement methods to be followed;
• Ensure proper monitoring and control of procurement processes;
• Certify and approve programme/project disbursements to ensure delivery of services is in line with approved programme/project budgets and United Nations rules and regulations.
•Professionalism: Has good understanding of administrative, budgetary, financial, human resources policies and procedures, as well as of United Nations administrative rules and regulations and mandates of the United Nations Office on Drugs and Crime; demonstrates very good analytical, organizational and communication skills as well as planning, creativity and team work abilities; is able to identify issues, formulate opinions, make conclusions and recommendations; knows various research methodologies and sources, including electronic sources on the internet, intranet and other databases. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resource for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in economics/development studies, management, business administration, accounting, international relations, public administration, international law or any other field relevant to programmes/projects management. A first level university degree in similar fields in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of five years of progressively responsible work experience in financial management, programme/project administration and budgeting or a related field is required. Working experience in the United Nations system or similar international organization is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, i.e. oral and written proficiency, is required. Knowledge of another United Nations official language is an advantage.
Written assessment and competency-based interview.
Priority consideration for vacancies at the P3 level will be given to internal candidates and candidates who have passed a competitive examination.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
Deadline: 28 November 2011