PROCUREMENT OFFICER, P3
United Nations Office at Nairobi
25 June 2012-24 August 2012
Job Opening number:
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN Headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the UN Environment Programme (UNEP) and the UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference and information services. (www.unon.org). This post is located in the Procurement Section, Division of Administrative Services, UNON.
Under the supervision of the Chief Procurement Officer (CPO), the incumbent will be responsible for the following duties:
• Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement of diverse services and commodities.
• Provide technical advice on procurement activities to officials of substantive units during all phases of procurement cycle.
• Supervise/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of the tender exercise.
• Utilise establishment procurement procedures to clarify and solve procurement-related queries from requisitioners.
• Establish and maintain work program and time frames for processing requests in accordance with the procurement manual.
• Develop and prepare contracts for the procurement of goods and services; Issue international tender invitations; Evaluate responses and make recommendations for the finalisation of purchase and award of contracts; Approve procurement orders up to the authorised limits and prepare draft submissions for the CPO before presentation to the local committees on contacts for review and subsequent approval by the authorised official.
• Conduct market research via internet and trade publications to keep abreast of market developments; Research and analyse statistical data, market reports and availability of goods and services.
• Oversee adherence to contractual agreements, recommend amendments and advise vendors and requisitioners on contractual rights and obligation; Conduct or coordinate all phases of negotiation of disputes arising from contacts.
• Prepare a variety of procurement-related documents, contacts, communication and guidelines.
•Professionalism: In-depth grasp of leading-edge procurement techniques, practices and operations; Ability to address broader issues of procurement in terms of impact at the programme and institutional level; Good working knowledge of best value for money concept and methodology, Strong analytical skills and good knowledge of quantitative methods to measure supplier capacity and commercial offers; Extensive knowledge of sources of supply, market trends and pricing; Excellent negotiating skills in resolving conflict and ability to shape and influence agreement with requisitioning offices and vendors; Discretion and sound judgment in applying technical expertise to resolve complex and/or sensitive issues.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
•Communication: Strong communication skills including ability to convey established UN Procurement guidelines and relevant sections of the Financial Regulations and Rules, concepts and recommendations to staff at senior levels, both orally and in writing, in a clear and concise style.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep them informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets time line for delivery of product or services to clients.
•Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced University degree (Master’s degree or equivalent) in business, or public administration, commerce, engineering, law or related field. A first-level degree in combination with qualifying experience may be accepted in lieu of the advanced degree.
A minimum of five years of progressively responsible experience in procurement, contract management, administration or related area required. At least three years should be direct first hand procurement experience.
English and French are the working Languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Working knowledge of other UN official languages is an asset.
Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
Staff members are subject to the authority of Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply online as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
How to Apply:
Deadline: 24th July 2012