Closing Date: Friday, 27 January 2012
Programme Support Internship
DUTY STATION: Nairobi
PROJECT LOCATIONS: Somalia
POSITION TYPE: National
DURATION: 6 months
ILO Somalia is promoting peace, stability through the development and delivery of Decent Work. This is undertaken throughout the Somali region by helping Somaliland's, Puntland's and south central's central regional and district authorities to create employment and offer social protection. Such work covers, amongst other work, supporting the emergence and growth of social partners, enhancing the social partner's ability to generate the right environment for employment, building on existing structures for social protection and community action building enterprise and technical skills and as well as developing the physical and legal infrastructure enabling employment led economic development . ILO is working within the One UN framework, and is supported by DFID, European Commission, Norway, Denmark, Sweden and Japan, among others.
The complexity of coordination structures entails involved and active support in Nairobi with solid information systems to allow institutional knowledge to be built on. Given the nature of distance management, this role will support Programme, project and technical advisors in ensuring information are gathered and readily available in a systematic manner.
The Programme Support Intern, PSI, will work under the overall guidance of the Programme's Chief Technical Adviser, and work in close collaboration with the programme team. They will be part of work with contracting and tripartite partners (including civil society in all its manifestations) within the One UN structure.
The PSI will work closely with the Programme and Communications Officers in taking forward information management . Working in liaison with the Administrative Assistant, information management systems will be reviewed and enhanced. This is an opportunity to contribute to an innovative and creative programme whilst learning both contextual and generic development approaches; an ideal opportunity for a recent Masters graduate to gain real hands on experience of managing complex organisational development.
KEY FUNCTIONS AND RESPONSIBILITIES
Support and Administration
* Support the management and coordination of all work in progress within the office
* Undertake specific work on the development of social partner networking and association building
* Provide administrative support to the CTA and project manager s and coordinators
* Assist technical advisors with documentation of ongoing work facilitating coordination of time across projects
* Support the documentation and dissemination of the ILO Somalia Decent Work Programme , developed in partnership with Somaliland, Puntland and southern Somalia Tripartite partners.
* Support meetings, workshops and other events undertaking recording of procedures to feed in to institutional knowledge systems
* Assist, in collaboration with the Programme and Communications Officers, the updating of the ILO Somalia web site hosted on the ILO Country Office, the Somali Youth for Employment Website, as well as Facebook and other social media sites.
* Assist the Communications Officer in capturing and communicating project approaches, achievements, best practices and knowledge generated for lesson learning.
* Support the Administration and Communications Officer in putting in place the system for Programme file server intranet digital document management and sharing system.
* Any other tasks as assigned by the Chief Technical Advisor or Officer in Charge.
o QUALIFICATIONS, EXPERIENCE and PERSONAL ATTRIBUTES ï‚§ University degree (Master's degree or equivalent recently qualified or about to matriculate) in business administration, political or management sciences, development studies or closely related discipline. ï‚§ Knowledge of the Somali and regional context and geography ï‚§ Have high degree of professionalism, consistently approaches work with energy and positive and constructive attitude. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. ï‚§ Actively engages in a dynamic team environment being able to respond positively to critical feedback and differing points of view ï‚§ Aptitude and attitude to learn and develop personally within the requirements of the Programme ï‚§ Ability to develop sources for data collection.
ï‚§ Ability to conduct independent research and analysis, including familiarity with and experience in the use of various research sources. ï‚§ Teamwork: Works collaboratively with colleagues to achieve organizational goals; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Ability to work in a multi-disciplined and multi-cultural team. ï‚§ Knowledge and demonstrable ability to work in the Somali language an advantage
How to apply:
Qualified candidates may submit a written application with a cover letter clearly demonstrating how your qualifications and experience meet the requirements for the functions and responsibilities described. Include your latest CV with 3 (three) references to the Chief Technical Adviser (CTA) Somalia Programme. Please send your application by e-mail to email@example.com subject line marked "Programme Support Intern – ILO Somalia" - Closing date for receipt of submissions Friday 27th January, 2012 . - Only short listed candidates will be contacted for the next stages of selection.
Deadline: 27th January 2012