Job Title:
Financial Analyst (CDC) IN-HOUSE ONLY
REF: VA-92-12
Recruiter: U.S. Embassy Updated on: 2012-07-02 12:56:18
AA/EE: Not Applicable Contract Permanent
Location: Nairobi Available: Immediately
Category: Accounting / Finance / Auditing Offer: FP-5; FSN-10
Introduction
IN-HOUSE ONLY
The Centers for Disease Control and Prevention (CDC) in Nairobi has an opening for the position of Financial Analyst.
The closing date of this position is July 16, 2012.
Note: You will be notified when the decision is made.
Minimum Requirements
◊ Bachelors degree in Business Administration, Accounting, Auditing, or Finance is
required.
◊ Eight (8) years progressively responsible work experience in accounting, auditing, or financially oriented business management is required. Of
these, 5 years of experience should be working on administering or developing accounting information systems.
◊ Level IV (Fluent) English ability is required.
Other Criteria
◊ Must possess advanced personal computer skills in word processing, spreadsheets and database designs related to accounting.
Job Specification
BASIC FUNCTION OF POSITION
The incumbent reports to the Deputy Director, Centers for Disease Control and Prevention (CDC) with chief responsibility for day-to-day financial management and fiscal oversight at the CDC Kenya Offices. In this capacity, the incumbent will provide advice and guidance on financial positions based on analysis and audit of fiscal records. The financial support services include office operations, budget formulation and forecasting, invoice processing, de-obligation follow-up, collections, and providing budgetary advise to technical program officers. The incumbent interprets U.S. Government (USG) financial and account management procedures, reviews technical program documents for budgetary and cash flow implications, ensures efficient use of financial resources and assist in the formulation of program and administrative operating budgets. Incumbent will serve as a liaison between CDC Kenya and the US Embassy finance and administrative offices. Additionally, the incumbent will be expected to perform supervisory and general administrative duties involving the CDC Kenya Finance section.
MAJOR DUTIES AND RESPONSIBILITIES
Budget and Financial Management: Under the supervision of the Deputy Director, CDC Kenya, the incumbent is responsible for: reviewing, editing, and consolidating annual programmatic and administrative operating budgets including detailed justifications; developing financial planning and funds requests in consideration of the US government fiscal year, supervising preparation of and reviewing financial/administrative vouchers, monitoring and supervision of all petty cash funds, and supervising monthly internal financial controls.
The incumbent conducts continuous analysis of budget execution in support of the CDC Kenya technical and administrative operations. The incumbent will compile and submit monthly financial reports on non-routine expenditures for the CDC office including analysis of shipping charges, technical program activities, Capital Security Cost Sharing taxes, ICASS charges, internal controls, and procurement execution follow-up. Supervises training and implementation of information systems for financial and administrative information management and timely monitoring of CDC Kenya funding. Reviews all analysis reports from subordinates and follows up with administrative staff to close travel vouchers and deobligate unliquidated obligations at the close of their intended purpose to maximize usage of all post held resources. Verifies pipeline analysis of expenditures or available funds and reports. Provides recommendations if significant deficits or surpluses are determined. Supervises all petty cash voucher claims and conducts cash counts, reviews cash reimbursement and monthly expenditure reports. (40%)
Supervision: Supervises the work of CDC finance staff in accordance with their individual and unit work plans on a day-to-day basis. Evaluates assigned staff for performance and monitors their progress against development plans. (30%)
Training: Conducts training classes for financial, administrative and technical staff regarding correct financial processes and accountability standards related to federal fiscal processes and standards and use of CDC approved business systems. Will travel regionally to provide technical training assistance to other CDC field offices in Africa. (20%)
Record Keeping: Maintains responsibility for filing and archiving systems for financial records in accordance with federal financial management and accounting procedures. Incumbent executes miscellaneous administrative duties as may be assigned by his supervisor or CDC senior managers. (10%)
WHEN EQUALLY QUALIFIED, U.S. CITIZEN ELIGIBLE FAMILY MEMBER (USEFMs) AND U.S. VETERANS WILL BE GIVEN PREFERENCE. THEREFORE, IT IS ESSENTIAL THAT THE CANDIDATES SPECIFICALLY ADDRESS THE REQUIRED QUALIFICATIONS ABOVE IN THE APPLICATION.
Additional Selection Criteria:
à Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
à Current employees serving a probationary period are not eligible to apply.
à Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on
their most recent Employee Performance Report are not eligible to apply.
à Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for
advertised positions within the first 90 calendar days of their employment.
à Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised
positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually
Employed (WAE) work schedule.
à Applicants must be available for an interview and for proficiency testing as required by the selecting official.
DEFINITIONS
1. Eligible Family Member (EFM): An individual related to a U.S. Government employee in one of the following ways:
Spouse or same-sex domestic partner (as defined in 3 FAM 1610);
Child, who is unmarried and under 21 years of age or, regardless of age, is incapable of self-support. The term shall include, in addition to natural offspring, stepchildren and adopted children and those under legal guardianship of the employee or the spouse when such children are expected to be under such legal guardianship until they reach 21 years of age and when dependent upon and normally residing with the guardian;
Parent (including stepparents and legally adoptive parents) of the employee or of the spouse, when such parent is at least 51 percent dependent on the employee for support;
Sister or brother (including stepsisters and stepbrothers, or adoptive sisters or brothers) of the employee, or of the spouse, when such sibling is at least 51 percent dependent on the employee for support, unmarried, and under 21 years of age, or regardless of age, incapable of self-support.
2. U.S. Citizen Eligible Family Member (USEFM): For purposes of receiving a preference in hiring for a qualified position, an EFM who meets the following criteria:
U.S. Citizen; and,
EFM (see above) at least 18 years old; and,
Listed on the travel orders of a direct-hire Foreign, Civil, or uniformed service member assigned to or stationed abroad with a USG agency that is under COM authority, or at an office of the American Institute in Taiwan; and either:
Resides at the sponsoring employee's or uniformed service member's post of assignment abroad or at an office of the American Institute in Taiwan; or
Resides at an Involuntary Separate Maintenance Allowance (ISMA) location authorized under 3 FAM 3232.2.
3. Appointment Eligible Family Member (AEFM): EFM (see above) eligible for a Family Member Appointment for purposes of Mission employment: · Is a U.S. citizen; and
· Spouse or same-sex domestic partner (as defined in 3 FAM 1610) or a child of the sponsoring employee who is unmarried and at least 18 years old; and
· Is listed on the travel orders or approved Form OF-126, Foreign Service Residence and Dependency Report, of a sponsoring employee, i.e., a direct-hire Foreign Service, Civil Service, or uniformed service member who is permanently assigned to or stationed abroad at a U.S. mission, or at an office of the American Institute in Taiwan (AIT), and who is under chief of mission authority; and
· Is residing at the sponsoring employee's post of assignment abroad or, as appropriate, office of the American Institute in Taiwan.
· Does not receive a Foreign Service or Civil Service annuity
4. Member of Household (MOH): An individual who accompanies a direct-hire Foreign, Civil, or uniformed service member permanently assigned or stationed at a U.S. Foreign Service post or establishment abroad, or at an office of the American Institute in Taiwan. An MOH is:
Not an EFM; and,
Not on the travel orders of the sponsoring employee; and,
Has been officially declared by the sponsoring USG employee to the COM as part of his/her household.
A MOH is under COM authority and may include a parent, unmarried partner, other relative or adult child who falls outside the Department’s current legal and statutory definition of family member. A MOH does not have to be a U.S. Citizen.
5. Not Ordinarily Resident (NOR) – An individual who:
Is not a citizen of the host country; and,
Does not ordinarily reside (OR, see below) in the host country; and,
Is not subject to host country employment and tax laws; and,
Has a U.S. Social Security Number (SSN).
NOR employees are compensated under a GS or FS salary schedule, not under the LCP.
6. Ordinarily Resident (OR) – A Foreign National or U.S. citizen who:
Is locally resident; and,
Has legal, permanent resident status within the host country; and,
Is subject to host country employment and tax laws.
EFMs without U.S. Social Security Numbers are also OR. All OR employees, including U.S. citizens, are compensated in accordance with the Local Compensation Plan (LCP).
How to Apply:
or to apply for this vacancy.
When applying for this position, kindly email us with the additional documents as specifically required for the position (e.g. licenses, certificates, diplomas, degrees) to nairobidocs@state.gov. Kindly set the subject of the email in the following format: Job ref/Job title/Your Full Name/ID
DISCLAIMER: The US Diplomatic Mission to Kenya uses My Jobs in Kenya, a commercial Internet recruitment site, to advertise all of its positions, and to provide an online facility for submitting applications.
Deadline: 16th July 2012
